Event Health & Safety

At SAMS, we provide a complete event health & safety service for public, private and corporate events of every size.

Whether you’re organising a village fete, carnival, sporting event, food festival, outdoor concert, agricultural show or a major music festival attracting more than 25,000 visitors, our experienced team can provide the professional support needed to deliver a safe, compliant and successful event.

Since establishing the business in 1999, event health and safety has been one of our core specialisms. Over the past 25 years we have worked alongside event organisers, local authorities, emergency services and venue operators across Kent, London and the South East, helping deliver hundreds of successful events.

Many of our client relationships span decades, reflecting the trust organisers place in our expertise and our ability to provide practical, reliable and professional advice. Longstanding clients include the Kent Show, Broadstairs Food Festival, Broadstairs Folk Week and the Weald of Kent Steam Rally, together with numerous community celebrations, charity events and corporate functions.

Every event is different, which is why we never adopt a generic approach. Our experienced event health and safety consultants work closely with organisers to understand the nature of each event, the expected audience, venue layout, infrastructure and potential risks before developing a bespoke event health and safety plan tailored specifically to your requirements.

Even relatively small public events can involve complex safety considerations. Crowd management, emergency planning, traffic management, contractor coordination, food safety, weather monitoring and public welfare all require careful planning and ongoing management.

Our team can liaise directly with local authorities, Safety Advisory Groups (SAGs), emergency services and other stakeholders on your behalf, ensuring your event satisfies all relevant legislation and industry best practice. From developing a comprehensive health and safety plan for events through to providing on-site support during the event itself, we manage every aspect of safety so you can focus on delivering an outstanding visitor experience.

For a tailored quotation or to discuss your upcoming event, don’t hesitate to contact the SAMS team.

Outdoor event safety

Outdoor events present unique challenges that require detailed planning, proactive management and experienced decision-making. At SAMS, we specialise in delivering professional event health and safety services for outdoor events throughout Kent and the South East, helping organisers safely manage everything from small community celebrations to large-scale public festivals.

Our experience includes music festivals, concerts, sporting events, food festivals, agricultural shows, charity events, public firework displays, Christmas markets, outdoor cinemas and corporate hospitality events.

Every outdoor event presents different risks depending on its location, audience, infrastructure and activities. We prepare comprehensive event health and safety plans, event health and safety checklists, risk assessments and emergency procedures to ensure every aspect of your event has been considered.

Our outdoor event health and safety services include:

Representing promoters and organisers during meetings with local authorities, Safety Advisory Groups (SAGs) and emergency services throughout the planning process and post-event debriefs.
Producing detailed audience profiles to understand visitor demographics, attendance patterns and expected crowd behaviour.
Preparing comprehensive Event Safety Logs, event health and safety plans, risk assessments, emergency procedures and operational documentation.
Deploying experienced Event Safety Advisors to oversee safety throughout the event, monitor compliance and respond proactively to emerging issues.
Providing expert advice regarding food safety, concessions, contractors and trader management.
Supporting organisers with crowd safety planning, emergency evacuation procedures, traffic management and contingency planning.

Our proactive approach ensures organisers remain fully supported before, during and after the event, allowing them to focus on delivering an exceptional visitor experience.

Corporate Event Safety

Corporate events often represent significant investment and high-profile opportunities for businesses, organisations and public bodies. Whether celebrating an official opening, product launch, company anniversary, awards ceremony or project completion, organisers need confidence that every aspect of the event has been carefully planned and professionally managed.

At SAMS, we understand that successful health and safety events require far more than compliance documentation. Reputation, guest experience and operational efficiency are equally important.

Our experienced consultants work alongside clients from the earliest planning stages to develop a bespoke event health and safety plan that reflects the objectives, venue requirements and audience profile of each event.

We understand the challenges that accompany large corporate functions, including media attention, VIP guests, multiple contractors, complex logistics and demanding timescales.

Through effective health and safety in event management, we coordinate stakeholders, establish robust communication procedures and ensure everyone involved understands their responsibilities before the event begins.

By placing careful planning at the centre of every project, we help clients deliver professional events that are memorable for all the right reasons while ensuring the safety of everyone involved.

Festival Safety

Festivals present some of the most complex event health and safety challenges within the events industry.

Often taking place over several days and involving camping, temporary structures, stages, funfairs, catering facilities and large public crowds, festivals require extensive planning, robust documentation and experienced on-site management.

Issues such as crowd safety, stage and rigging safety, temporary electrical installations, fire safety, severe weather planning, sanitation, water provision, medical services and emergency response all require careful coordination.

SAMS has extensive experience supporting festivals throughout Kent and the South East. We work with organisers throughout the planning process to prepare comprehensive health and safety plans for events, operational procedures and emergency arrangements before remaining on site throughout the event to monitor delivery.

Our consultants liaise continuously with promoters, production teams, security providers, medical services, emergency responders and local authorities, ensuring issues are identified early and managed before they escalate.

As festivals increase in size and complexity, additional resources are often required to oversee operations effectively. Our experienced Event Safety Advisors provide continuous support throughout the event, ensuring agreed procedures are followed and helping organisers make informed decisions as situations evolve.

Whether you’re organising a one-day festival or a multi-day camping event, our professional event health and safety consultants provide the expertise needed to deliver safe, successful and enjoyable festivals.

Local Authorities

Over more than two decades, SAMS has developed strong working relationships with local authorities across Kent, including Kent County Council and numerous district and borough councils.

Our extensive experience means we understand the expectations placed upon organisers by licensing authorities, Safety Advisory Groups (SAGs), environmental health teams, highways departments, emergency services and other regulatory bodies.

We regularly provide independent advice and professional event health and safety consultancy for events organised by local authorities, charities and private organisations alike.

Effective communication is essential throughout the planning process. We assist clients in preparing documentation, attending planning meetings, presenting safety information and responding to requests from regulatory bodies.

Our knowledge of health and safety at events, current legislation and recognised industry guidance enables us to help organisers demonstrate that appropriate safety arrangements are in place while protecting the reputation of both the event organiser and the local authority.

Whether acting as independent advisors or providing complete event health and safety management, we work collaboratively with all stakeholders to ensure every event is delivered safely, professionally and in full compliance with current legislation and recognised best practice.

From preparing an event health and safety checklist and event health and safety policy to producing a complete health and safety plan for events, SAMS provides the expertise, experience and practical support needed to help organisers deliver successful health and safety events throughout Kent, London and the South East.